IMCI Privacy Policy

Last revised: May 22nd 2018

This website IMCI.ORG is owned and operated by the International Marine Certification Institute AISBL, a Belgian association registered at Rue Abbé Cuypers 3, B-1040 Bruxelles under number 0452.674.650.

This privacy policy applies to any processing of personal data on the website and our online services. Mainly IMCI.ORG and also websites such as 2013-53-EU.ORG and others that redirect to IMCI.ORG. These are collectively referred to as “the Website”.

Personal data in this regard shall mean any information relating to an individual who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual. 

Processing shall mean any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

What categories of personal data we process

Personal data actively provided by you

We will process personal data actively provided by you, e.g. when you register with us, send us requests or questions. Such personal data may contain among others your name, address, contact data and request.

Personal data automatically collected when you browse the Website

When you visit the Website to browse information it contains, we will gather and store certain information (e.g. IP address, the browser used, the date and time of visit, pages visited) about your visit automatically for statistical purposes. No data of this kind is used to identify and/or track an individual person.

The purposes for which we process personal data

Personal data actively provided by you may be used to enable us to communicate with you with regards to the topics, products and services in which you have registered an interest, to make available targeted information and provide you with e-mail information on our services.

Personal data gathered automatically is used for only two purposes:
-  for the provision of the Website and Website management
-  for law enforcement and possible criminal prosecution, in the case of suspected
   unauthorized activity.

Anonymised statistical information is used for the purpose of improving our services, in particular to help us make the Website more useful to visitors, such as assessing what information is of most and least interest to visitors, and for other purposes such as determining the Website's technical design specifications and identifying system performance or problem areas.

We will never pass the personal data on to any third party outside the IMCI without explicit and transparent communication.

Retention periods

Personal data will be deleted as soon as it is no longer needed for the purpose it was collected for.

Use of cookies

The Website uses cookies. A cookie is a small file of letters and numbers that we put on your computer. These cookies allow us to distinguish you from other users of the Website which helps us to provide you with a good experience when you browse our Website, and to improve our Website. 

The cookies we use allow us to see:

  • The Internet domain and Internet Protocol (IP) address from which you access our Website; 
  • The type of Internet browser and the operating system of the computer you use to access our Website; 
  • The date and time you visit our Website; 
  • The pages you visit on our Website; 
  • The preferred language on our Website.

You can set up your web browser to inform you when cookies are set or to prevent cookies from being set.  Please note that if you have chosen to disable cookies on your browser, your use of the Website might be limited.

For more information about cookies, see http://www.allaboutcookies.org.

Google Analytics

This Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the Website analyse how users use the site. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

The Website uses Google Analytics’ IP anonymisation function. Google will truncate/anonymise the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On our behalf, Google will use this information for the purpose of evaluating your use of the Website, compiling reports on Website activity and providing other services relating to Website activity and internet usage to us. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this Website.

Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en. An opt-out cookie will be set to prevent the future collection of your information when you visit this Website.

Further information can be found under
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage 

Unfortunately, no data transmission or processing can be guaranteed to be 100 % secure. Accordingly, despite our efforts to protect the personal data, the IMCI is in no position to guarantee or warrant the security of personal data. 

Data subjects’ rights

You may be entitled to exercise some or all of the following rights free of charge: 

  • require information whether your personal data is retained;
  • access to and/or duplicates of your personal data retained, including the purposes of the processing, the categories of data concerned, and the recipients or categories of recipients to whom the data are disclosed and wherepossible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; 
  • request proper rectification, removal or restriction of your personal data, e.g. because of the incomplete or inaccurate nature of the personal data, it is no longer needed for the purposes for which it was collected, the consent on which the processing was based has been withdrawn, or you have taken advantage of an existing right to object to the data processing; in case your personal data is processed by third parties, we will forward your request for rectification, removal or restriction also to such third parties unless this proves impossible or involves disproportionate effort; 
  • receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller, 
  • refuse to provide and – without impact to data processing activities that have taken place before such withdrawal – withdraw your consent to processing of your personal data at any time;
  • object at any time, on grounds relating to your particular situation, that your personal data shall be subject to a collection, processing or use; 
  • not to be subject to any automatic individual decisions (automatic decisions based on data processing by automatic means, for the purpose of assessing several personal aspects) which produce legal effects on you or similarly significantly affect you; 
  •  take legal actions in relation to any breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators.

Revision of the Privacy Statement

The IMCI may change or update the privacy policy without notice. All such changes will take effect once they have been posted on the Website. It is your responsibility to monitor such updates. The privacy policy was last updated on the date stated at the beginning of this privacy statement.

Contact Details
If you are concerned about use of the data or have any questions regarding this privacy policy, please contact us at dataprotection@imci.org